Access Essentials

Course Overview

Learners will gain a fundamental understanding of this database application’s environment and basic database principles. They will be able to demonstrate the correct use of key features and the ability to create and maintain tables, relationships, forms, reports, and queries.

Module One: Create and Manage a Database

Create and Modify Databases

1. Create a blank desktop database
2. Create a database from a template
3. Create a database by using Import objects or data from other sources
4. Delete database objects

Manage Relationships and Keys

1. Create and modify relationships
2. Set the primary key
3. Enforce referential integrity
4. Set foreign keys, view relationships

Navigate through a Database

1. Navigate specific records
2. Create and modify a navigation form
3. Set a form as the startup option
4. Display objects in the Navigation Pane
5. Change views of objects

Protect and Maintain Databases

1. Compact a database
2. Repair a database, back up a database
3. Split a database
4. Encrypt a database with a password
5. Recover data from backup

Print and Export Data

1. Print reports
2. Print records
3. Save a database as a template
4. Export objects to alternative formats

Module Two: Build tables

Create Tables

1. Create a table
2. Import data into tables
3. Create linked tables from external sources
4. Import tables from other databases
5. Create a table from a template with application parts

Manage Tables

1. Hide fields in tables
2. Add total rows
3. Add table descriptions
4. Rename tables

Manage Records in Tables

1. Update records
2. Add records
3. Delete records
4. Append records from external data
5. Find and replace data
6. Sort records, filter records

Create and Modify Fields

1. Add fields to tables
2. Add validation rules to fields
3. Change field captions
4. Change field sizes
5. Change field data types
6. Configure fields to auto-increment
7. Set default values
8. Using input masks
9. Delete fields

Module Three: Create Queries

Create a Query

1. Run a query
2. Create a crosstab query
3. Create a parameter query
4. Create an action query
5. Create a multi-table query
6. Save a query

Modify a Query

1. Rename a query
2. Add fields, remove fields
3. Hide fields
4. Sort data within queries
5. Format fields within queries

Create Calculated Fields and Grouping within Queries

1. Add calculated fields
2. Set filtering criteria
3. Group and summarize data
4. Group data by using comparison operators
5. Group data by using arithmetic and logical operators

Module Four: Create Forms

Create a Form

1. Create a form
2. Create a form from a template with application parts
3. Save a form

Configure Form Controls

1. Move form controls
2. Add form controls
3. Modify data sources
4. Remove form controls
5. Set form control properties
6. Manage labels
7. Add sub-forms

Format a Form

1. Modify tab order
2. Configure Print settings
3. Sort records by form field
4. Apply a theme
5. Control form positioning
6. Insert backgrounds, insert headers and footers, insert images

Module Five: Create Reports

Create a Report

1. Create a report based on the query or table
2. Create a report in Design view
3. Create a report by using a wizard

Configure Report Controls

1. Group and sort fields
2. Modify data sources
3. Add report controls
4. Add and modify labels

Format a Report

1. Format a report into multiple columns
2. Add calculated fields

Control report positioning

1. Format report elements
2. Change report orientation
3. Insert header and footer information
4. Insert images
5. Apply a theme